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Allegany County, MD
Request for Proposal: Printing Services for Destination Guide
Allegany County Tourism is the official Destination Marketing Organization of Allegany County, Maryland, also referred to as Mountain Maryland. Allegany County Tourism promotes tourism within this region of the state and is supported by the county’s Hotel and Motel Tax revenue collected on lodging within our county.
Allegany County Tourism is requesting formal bids through the request for proposal (RFP) process from qualified bidders for high quality printing services for the 2018 Destination Guide.
We are asking for a formal bid that accommodates the following criteria.
1. There is not a pre-bid meeting for this solicitation.
2. Contact Person
3. Question Deadline
The deadline for receipt of questions from bidders in regards to this RFP is 4 pm on Wednesday, January 24, 2018. Responses will be prepared in an Addendum and published on the county’s website: http://alleganygov.org/ under Services, Bid Opportunities. The responses in writing are the official answers.
4. Submission Instructions
Allegany County Tourism desires to receive a clear, concise, economical presentation of the vendor’s proposal. Bidders should include the following information in their proposal and use the following format when compiling their responses.
Requirements for Proposal:
a. Brief background on company. Please include information that makes your business qualified for this project.
b. Completed Proposal Forms 1 and 2.
c. A minimum of two sample print products with accompanying client references. Must be comparable to the Allegany County Destination Guide as described under Destination Guide Specifications.
Failure to submit a proposal in the manner indicated may be cause for it to be considered ‘non responsive’ and ineligible for consideration and subsequent award.
Proposals should be submitted via mail and should be received by 4:00 pm, on Wednesday, January 31, 2018.
Ashli Workman, Director of Tourism
701 Kelly Road
Cumberland, MD 21502
5. Bidder Interviews
Allegany County Tourism may exercise the option to interview RFP Finalists. If Allegany County Tourism determines that such interviews are necessary to clarify bid details or evaluate bidder qualifications, such interviews will be scheduled.
6. Proposal Terms
a. Allegany County reserves the right to reject any and all proposals received as a result of this RFP. If a proposal is selected, it will be the most advantageous regarding price, quality of service, the contractor’s qualifications and/or capabilities to provide the specified service, and any other factors that the County may consider.
b. Allegany County reserves the right to consider proposals for modifications at any time before a contract would be awarded, and negotiations will be undertaken with that individual whose proposal is deemed to best meet Allegany County’s specifications and needs.
c. In the event it becomes necessary to revise any part of the RFP, addenda will be provided. Deadlines for submission of proposals may be adjusted to allow for revisions.
d. Late or incomplete proposals will not be considered.
e. All graphics, images, databases, search engines, web pages, sources, hyperlinks, and any other materials, or website components created for this contract are the express property of Allegany County Tourism.